Folders vs. Metadata – Round 3

Folders vs. Metadata - Round 3

by Tom Robbins 


In my final installment regarding the use of Folders in SharePoint I want to just outline a few bullet
points and recap the previous blog posts. And finally give a list of other resources on the web around
this topic.
1) Folders constrain you by not allowing you to use all the features of Views
2) Folders are usually named very liberally. The URL can become too large.
3) Search cannot use folders because folders cannot have metadata
4) If you are using folders because of permissions, consider Document Sets!
5) Items that need to be classified in multiple ways would mean you would have to put a copy in
every folder
6) Metadata is scalable
7) You can slice and dice your data using Views with metadata

Below is a great matrix that I found on the web. The link to the original page is listed below: 

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